Hiring: administrative officer – CEC European Managers

At CEC European Managers, we are looking for a devoted Administrative Officer to support the Brussels office for a full-time replacement contract.

CEC European Managers represents around one million managers in Europe through its national and sectoral federations. Managers play a vital role in Europe, both in the companies they work for and as facilitators of dialogue in society: it is about taking the right decisions to prepare a more sustainable and inclusive future.

At European level, CEC is one of the six EU cross-industry social organizations recognised by the European Commission as an official, go-to partner organization. As the independent and autonomous voice of managers, CEC are making sure that the interests of managers as bridge builders between employers and workers are heard – since 1951.

Responsibilities:

Administer payroll and payroll related expenses
Prepare regular reports on expenses and office budget
Process invoices and follow up with members organizations, suppliers and employees as needed
Knowledge of accounting
Organize a filing system for important and confidential company documents
Assist in the onboarding process for new hires
Assist in in-house or off-site team activities, event management
Manage supplies, correspondence and equipment in the Brussels office
Manage contract and price negotiations with service providers
Maintain a company calendar and schedule appointments
Assisting in proofreading and translations English-French

Essential skills:

Solid knowledge of office and payroll procedures
Proficiency in office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problem-solving attitude
An affinity for European and social affairs
Team spirit, openness to working across cultures and countries and ability to work in autonomy
Full time availability
Good written and verbal communication skills in English and French

What we offer:

A salary commensurate with your experience
Management that takes care of its employees
Meal vouchers: face value of €7, including an employee contribution of €1.09 and an employer contribution of €5.91
A standard STIB ticket for the duration of the contract (covering only the Brussels network) for private and professional travel within Brussels

HOW TO APPLY

Please send your CV and a motivation letter to office@cec-managers. Interviews will take place on a rolling basis. Stating date is as soon as possible.